Advantages of using a franking machine compared to postage stamps


While letters and posts may be outdated in terms of personal communication due to the age of digitization, they are still as relevant as ever for businesses, small and large. Business letters are still used to send invoices, business updates or mailings, and they are essential to keep consumers happy and informed.

The typical stamp has been around the longest and needs no introduction. However, the automatic franking machine quickly replaces it. More and more companies are now switching to the franking machine compared to conventional postage due to the various additional benefits it offers.

Below we have listed the advantages of using a franking machine compared to traditional stamps.

Franking machines are cheaper due to extra discounts

The price for a first-class stamp is 85 pence and 66 pence for a second-class stamp, according to the Royal Mail announcement in December 2020. For large print, prices are even higher. Given the current economic situation, this translates into increased costs for privatized Royal Mail customers.

A franking machine can save a lot of money, depending on how much mail a company sends and what type of mail it sends. The postage charges apply not only to first- and second-class letters, but also to various royal postal services.

Royal Mail has increased discounts for franking machine users in recent years. This is because the cost of handling mail has fallen dramatically for prepaid mail compared to prepaid mail.

the use of franking machines has skyrocketed as a result, with Royal Mail’s discounts more than doubling in the past two years. This means that even small businesses that send little mail can save money by renting or buying a franking machine.

Franking machines help give a professional look

While using a stamp to send a letter covers delivery costs, the space on the front of the envelope can be used to promote a company’s products or services. In addition, using a franking machine to print both an advertisement and a return address gives the impression of professionalism and a consistent brand.

Unlike other forms of advertising, the message on the front of the letter can be updated daily/seasonally using postage meters that allow text messaging. This allows you to easily advertise new product launches and services, offers and promotions from time to time.

No more guesswork needed

Unless you check the Royal Mail website or take them to a post office, figuring out how many stamps to use to send a letter or parcel can still be a gamble. Postal rates are expected to vary more frequently in the coming years. This probably increases the chance of applying for the wrong number of stamps for a postal item.

When it comes to stamping, Royal Mail charged the sender an additional fee if their mail or emails were stamped. However, that has all changed as Royal Mail will still deliver your mail to the recipient and collect it from their office, charging an administration fee and the difference in stamp prices that you had not settled. Not only will this embarrass you, but it can also cost you, customers.

You can easily avoid such deviations with franking, by taking advantage of product selection. This directs customers to the correct postage rates, avoiding wastage of money. The use of a franking machine will lead to significant improvements in the overall administration of the company’s mailing process. It will also increase your ability to deliver the right message to your customers in the most cost-effective and timely manner feasible.

Expensive trips to the post office can be saved

Finding out that you don’t have enough stamps to send your mail is inconvenient for most businesses and involves an unplanned trip to the post office. In addition, the conventional route gives businesses limited, time-limited access to all of Royal Mail’s comprehensive services.

Having a postage meter eliminates this problem and ensures that all postal services are available at all times, even when the post office is closed. Adding more money to the machine via a telephone connection or LAN is a quick and straightforward way to increase the postal credit.

Helps with accountability and VAT contact

Finally, postage meters are useful when it comes to filing taxes as they report on postage so you can declare all of your expenses on your tax return.

You have complete control over who uses the machine. That means you have full control over your expenses. You can also see exactly who used what and when. This means that you can pass on the postage costs of each mailing to the correct department, project or function.

Many postal services are now eligible for VAT, which means that most businesses must account for and reclaim these amounts. For many companies, tracking postage across different departments also enables cross-charge and reporting.


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